SK School Transfer

Standard

I really really want to rant – but I’ve become too tired and too fed up to care about ranting anymore. It has come to a stage where ‘I just don’t want to talk about it’ coz even the thought of this whole ordeal makes me tired.

BUT, I feel the need to inform some parents out there who might be going through a similar phase, in hopes that they don’t have to go through what I have gone through.

Ever since our possible shift to Miri got confirmed, I have been gearing myself up and checking online and asking relevant folks about the process & procedures including the things needed for School Transfer. I checked with friends who are teachers who have been in school for many years; I spoke with the school office clerks; I spoke with the kids’ class teachers; even the PK HEM in school. One thing was profoundly interesting from all their advices – there is no proper system in place.

Each party gave me their advice – and each a different advice. One said to go Jabatan Pendidikan Negeri (Shah Alam for Selangor), the other said go to PPD, and another said just go to the Schools.

Thinking that going to the Schools (plural – as my kids go to different schools. not coz I kiasu/kiasi, Convents are for girls only) would be nearer, I went to the schools first. Which turned out to be a good move, because all I needed to do was to fill in the school form for transfer of school. So, here’s the gist of my journey, minus the drama & headache.

Process:

  1. Know/Decide which School you want to transfer your children to. Get the School’s information i.e. Address & Contact number.
  2. Go to the current school, fill in the School Transfer form. (Document: School Transfer Form, prepare copies of child’s MyKid card, birth cert, and parents’ IC) – Better yet, CALL the current school, and ask to confirm which documents they will require for this process. So that you don’t have to run around like I did.
  3. Collect the signed School Transfer Form, and send it to the PPD (Pejabat Pendidikan Daerah) in that state. In our case, it was Miri AND Kuching. Because we have not yet shifted to Miri that time, but it took time to process the documents, Ayl brought the documents to PPD Miri first when he was on one of his business trips. He was advised to send one copy of all documents to PPD Kuching for authorization. So, ensure you have a few original copies from the school.
  4. Make sure to get the contact number for the PIC in PPD, so you can call to check on the status of the transfer. We called to check a few times, and then got the confirmation that our transfer was authorized and confirmed from PPD Kuching.
  5. While this process was happening, I went to the schools to meet up with their respective class teachers to inform the teachers on the transfer. At the end of the day, before the Student leaves the school, the class teacher is to hand over the Student’s records and information.
    Now as a parent, I have entrusted this task of handing over the documents wholly to the class teacher. What documents or records or compulsory paperwork that is to be handed over – I wouldn’t know anything; only the teacher knows. But it’s ok, I shall blame myself for being ignorant and too reliant on the teachers. And because of that, I am still paying the price because some documents were not handed over, and now it is causing complications and giving me grievances until today.

    IMPORTANT DOCUMENTS TO TAKE NOTE OF:
    A. KAD KESIHATAN
    B. BUKU REKOD AKADEMIK
    C. PAJSK
    D. LAPORAN PBS
    E. MARKAH UJIAN PSIKOMETRIK (for Std 6 students)
    F. MARKAH UJIAN TERAKHIR (only if it’s not in the Record Book)
    or you could find their results online at https://sapsnkra.moe.gov.my/ibubapa2/ Only if the teacher has input the latest exam results in the system. If the Student’s name has been transferred to the new school, you might not be able to view it anymore.
    G. FAIL PERIBADI PELAJAR
    H. LAPORAN LINUS/PRESTASI SUMATIF KSSR
  6. Call PPD, and get their confirmation on the transfer. When the transfer is confirmed, we are to submit a copy of the stamped & signed School Transfer Form back to the respective schools before the children leave school.
  7. After the shift to Miri, we went back to PPD with the intention of collecting back the signed Transfer Form, but was informed that the form that they have was not signed; and they handed to us the unsigned form. We were advised to just go to the school that we applied for, and speak to the people in the school Office.
    Perhaps things are more relaxed here in Miri compared to back in Selangor, the clerk took our unsigned Transfer Form and checked in the system and confirmed that both my children’s name are in their school system.

Since Arielle will be going to Form 1 next year, it was crucial that she has all her documents with her. But, her class teacher missed out a few important records and now we have some complications about how to obtain it now. Complications being her name has been transferred to the new school so the teacher from the old school was not able to retrieve it from the system; the teacher in the new school was ‘too busy and caught up with work’ to log in and print the records; and today being the last day of school.
…….. *patience *patience….. I shall not go into ranting mode.

So, that’s about the gist of it! MAKE SURE you check and double-check on all the documents above before your children leave the school. If not, thou shall hunt the class teacher down everyday until you have everything you need BEFORE leaving school permanently. Not sure why I am the one who needed to do the chasing down and up…. IF there was a system in place, IF people did their jobs right… IF IF IF ….

– Don’t make the same mistakes I did –

Even the Bible teaches us to learn from the mistakes of others.
Proverbs 21:11
New International Version
When a mocker is punished, the simple gain wisdom; by paying attention to the wise they get knowledge.

New Living Translation
If you punish a mocker, the simpleminded become wise; if you instruct the wise, they will be all the wiser.

King James Bible
When the scorner is punished, the simple is made wise: and when the wise is instructed, he receiveth knowledge.


Jadi, pandai-pandailah kalian. I hope this information is helpful! Oh, and if I have missed out anything, teachers out there – please feel free to enlighten. TQ

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